Acronis is a world leader in cyber protection—empowering people with cutting-edge technology that enables them to monitor, control, and protect the data that their businesses and lives depend on. We are looking for an Office Assistant to join our team and join our mission to create a #CyberFit future.

The Office Assistant is a highly visible and integral member of the team and will be responsible for supporting all general administration for our Turin office, including front office support, reception, facilities, guest services, and other related office support activities and events. Every member of our “A-Team” has an instrumental role and impact on the success of Acronis’ business, so we are looking for a highly-motivated individual who thrives in a fast-paced and global team environment.

WHAT YOU'LL DO (Requirements)

• Provide Front desk reception duties for the office which includes handling all phone calls and managing internal & external customers timely and professionally
• Receive and greet all visitors in a professional manner
• Collect and distribute all incoming mail and courier items, handle outgoing mail
• Ensure reception area is presentable, with all necessary stationery and material
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order office supplies, keep an inventory of stock and coordinate office cleaning
• Assist in market research to identify the best service providers in terms of costs and service quality for office supplies, couriers, and cleaning services
• Assist in the coordination of ad-hoc company functions/events
• Provide administrative support to the team
• Receive and archive original contracts, invoices, expense reports
• Prepare welcome packs and access cards for the new hires
• Assist in any ad-hoc duties, projects, and activities as and when required

WHAT YOU BRING (Qualifications)

• Proficient in MS Office Applications (Word, Excel, PowerPoint)
• Strong communication and interpersonal skills
• Highly organized, reliable, and professional
• Able to prioritize and work under pressure
• Proactive, energetic, and ability to multi-task
• Detail-oriented and able to meet deadlines
• Work independently, under minimal supervision
• Able to handle confidential information in a discreet professional manner
• Fluent English

WHO WE ARE

Acronis is revolutionizing cyber protection by unifying backup, disaster recovery, storage, next-generation anti-malware, and protection management into one solution. This all-in-one integration removes the complexity and risks associated with non-integrated solutions and offers easy, complete and reliable data protection for all workloads, applications, and systems across any environment—all at a low and predictable cost.

Founded in Singapore in 2003 and incorporated in Switzerland in 2008, Acronis now has more than 2,000 employees and offices in over 45 locations worldwide. Its solutions are trusted by more than 5.5 million home users and 500,000 companies, and top-tier professional sports teams. Acronis products are available through over 50,000 partners and service providers in over 150 countries and 26 languages.

Our corporate culture is focused on making a positive impact on the lives of each employee and the communities in which we live. Mutual trust, respect, personal achievement, individual leadership, and a belief that we can contribute to the world everyday are the cornerstones of the Acronis Team.