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Almaz Capital
Almaz Capital

Back Office/Admin - (f/m/x)



Posted on Wednesday, June 19, 2024

Do you want to use your passion and talent to make consumption more sustainable?

We're Europe's fastest-growing marketplace for refurbished products, empowering customers to acquire items up to 40% cheaper while making a substantial impact on reducing CO2 emissions compared to buying new devices.

Since our launch in February 2017, we grew to more than 300 employees and expanded across the European region. Throughout this journey, we've successfully concluded three substantial funding rounds, selling hundreds of thousands of products. Thanks to our team's efforts, we were recognized as the Top Employer in the DACH region (2023 and 2024) by Kununu and secured the title of an ACM Preferred Employer (2023).

Our supplier performance team is seeking for a Back Office/Admin who take over all administrative tasks, as well as supporting the team in safeguarding refurbed' s product and service quality across all markets. This role is an indefinite maternity cover.

Who you are:

  • You have at least 1+ years of experience in an admin and/or back office environment.
  • You are great in organizing and prioritization of tasks.
  • You have excellent written and verbal communication skills.
  • You have excellent English. German language skills would be a plus.
  • You have an analytical mindset or an interest to develop this skill.
  • You have excellent skills regarding all Microsoft 365 tools (Excel, Outlook, PowerPoint, Word).
  • You have a hands-on mentality and are an allrounder.
  • You don’t use the term “That doesn’t work”.
  • You care about the world and want to spend your time making a difference.

What you will do:

  • You will maintain our data and information bases, ensuring they´re ongoingly up to date and ready for internal, as well as stakeholder usage.
  • You will have daily administrative duties such as sending and following up upon emails.
  • You will document our processes and present them a comprehensible manner, ensuring a complete overview (e.g. flowcharts, summaries, briefs, one pagers, handbooks,...).
  • You will provide support to other team members as necessary, contributing to overall team success.
  • You will manage data entries and provide support in quality checks of our suppliers.
  • You will own part of the project operations such as Mystery Shopping and other initiatives within the team or with cross-departmental stakeholders.

Additional factors we appreciate:

  • You are experienced in various data tools (e.g. Tableau, Power BI,...).
  • You have an expertise in stakeholder mediation.


Our Culture and Values:

  • Decisions should be made based on facts and not by hierarchy levels? We sure think so!
  • We embrace giving and receiving feedback, testing and welcoming new ideas, as well as sharing our knowledge across the company.
  • You fail sometimes? Well, so do we! We’re all just human, let’s not cry about it but learn from our mistakes to improve in the future!
  • No matter who you love, where you’re from, who you pray to, whether you pee sitting down or standing up – we are a bunch of talented people who enjoy spending our time making a difference!

Personal & Professional Development:

  • You can take unlimited number of trainings we are offering you through LinkedIn learning.
  • Additionally, we are partnering with Likeminded, offering you private sessions with experts for your personal growth and mental health.


  • We trust you to do the best job, so we don't care so much when you do it – you are able to self-organize.
  • Work from home or in our modern and sustainable office in the heart of Vienna – we love dogs, so feel free to bring your furry little buddy too. And yes, there are free fruit, coffee & drinks in the office 😊

…and much more! See https://careers.refurbed.com/ for further insights!